Article 4 · In force since February 2025

EU AI Act compliance — documented and done in under 10 minutes

The EU AI Compliance Institute generates all required Article 4 documentation for your business automatically. Stop worrying about regulators. Start with a clear compliance status today.

Your compliance pack includes
AI Tools Register Documented inventory of every AI system your business uses
Staff Literacy Records Per-employee evidence of AI literacy compliance
AI Usage Policy Signed written policy governing AI use in your organisation
Auditor Evidence Pack Single compiled PDF — ready if a regulator asks
Compliance Status Dashboard Clear indicator showing compliant / not yet compliant
⚠️
Non-compliance with Article 4 can result in fines of up to €7.5 million or 1% of global turnover — whichever is higher.
⏱ Article 4 AI literacy obligations have been enforceable since 2 February 2025. If you use AI professionally, you are already in scope.

Every business using AI professionally must comply. Most haven't.

Article 4 of the EU AI Act applies to any organisation that uses AI tools at work — from ChatGPT and Copilot to HR screening software. The obligation is not optional and enforcement has already begun.

What the law requires

Providers and deployers of AI systems must ensure staff have a sufficient level of AI literacy — and must document it. This means a written AI usage policy, a register of AI tools, literacy records for relevant staff, and an auditable evidence pack.

If you use high-risk AI

Businesses using AI for HR decisions, credit scoring, or other Annex III applications face significantly stricter obligations from August 2026. Our platform detects high-risk AI usage and flags it automatically.

80% of European organisations are still unprepared for AI regulation
€7.5M maximum fine for Article 4 non-compliance
33M EU SMEs in scope — almost every business using AI at work
10 min time to complete your full compliance pack with our platform

Four steps to full Article 4 compliance

No legal expertise required. No consultants. No weeks of work. Just answer a short assessment and receive your complete compliance documentation immediately.

01
📋

Complete the assessment

Answer straightforward questions about your business, your team, and which AI tools you use. Takes under 10 minutes.

02
🔍

We classify your risk

Our platform automatically determines whether any of your AI tools trigger high-risk obligations under Annex III.

03
📄

Documents are generated

Your complete compliance pack is produced instantly — all six documents, tailored to your business.

04

Stay compliant

Your dashboard shows your compliance status. We notify you when regulations change or your documents need refreshing.

Every document a regulator could ask for

Your compliance pack is generated automatically from your assessment answers. All documents are tailored to your business, formatted professionally, and compiled into a single auditor-ready PDF.

📋

AI Tools Register

A formal inventory of every AI system your business uses — including vendor, purpose, risk classification, and which roles interact with it.

Required — Article 4
👥

Staff Literacy Records

Per-employee documentation confirming who uses AI, which tools they use, and that appropriate literacy measures have been taken.

Required — Article 4
📝

AI Usage Policy

A written, signed policy governing acceptable AI use, data handling rules, and staff responsibilities — customised to your business.

Required — Article 4
🎓

Role-Based Training Matrix

Maps each role in your organisation to a literacy tier — demonstrating proportionate, role-specific compliance rather than a one-size-fits-all approach.

Best practice
📦

Auditor Evidence Pack

All documents compiled into a single timestamped PDF — ready to produce immediately if a regulator requests evidence of compliance.

Required — Article 4
🚦

Compliance Status Dashboard

A clear indicator showing whether your business is compliant — with a checklist of any outstanding actions and your high-risk AI detection status.

Ongoing monitoring

Simple, transparent pricing

All plans include the complete Article 4 compliance pack. No hidden fees. Cancel anytime.

Monthly
Annual Save 2 months
Starter
Up to 25 employees
29/mo
 
  • Complete Article 4 compliance pack
  • AI tools register & risk classification
  • Staff literacy records (up to 25 staff)
  • AI usage policy generation
  • Role-based training matrix
  • Auditor evidence pack (PDF)
  • Compliance status dashboard
  • Annual refresh reminders
  • New staff onboarding prompts
  • Regulatory update alerts
🔴 High-risk AI systems add-on: +€39/mo
Get started
Business
Up to 250 employees
79/mo
 
  • Everything in Growth
  • Staff literacy records (up to 250 staff)
  • Custom AI usage policy branding
  • Manager compliance overview dashboard
  • Priority email support
  • Quarterly compliance review prompts
🔴 High-risk AI systems add-on: +€89/mo
Get started

All prices exclude VAT where applicable. Annual billing saves the equivalent of 2 months. The high-risk AI add-on covers Annex III obligations including Product 2 documentation (enforceable August 2026).

Built for European SMEs of every kind

If your business uses AI tools professionally — from ChatGPT and Copilot to any AI-powered software — you have obligations under Article 4. Here's what that looks like in practice.

💼

Marketing & Creative Agencies

15-person agency using ChatGPT for copywriting and Midjourney for visuals. Article 4 applies. Your staff need documented AI literacy and a written usage policy.

Starter — €29/mo
👔

HR & Recruitment Firms

60-person HR consultancy using AI CV screening tools. You're likely in high-risk AI territory under Annex III — our platform detects this and covers both obligations.

Growth + add-on — €108/mo
🏦

Financial Services & Fintech

180-person fintech using AI for credit scoring or risk assessment. High-risk obligations apply. Full compliance documentation before August 2026 is mandatory.

Business + add-on — €168/mo
⚖️

Legal & Professional Services

Law firms and accountancies using AI for document review, research, or client communication. Article 4 applies to your entire team using these tools.

Starter or Growth
🏥

Healthcare & Life Sciences

Clinics and health businesses using AI for patient triage, diagnostics support, or administrative AI tools. Overlapping obligations under GDPR and the AI Act.

Growth + add-on — €108/mo
🛒

Retail & E-Commerce

Online retailers using AI for personalisation, pricing algorithms, or customer service chatbots. If your AI interacts with EU customers, you are in scope.

Starter — €29/mo

Why we built this

When the EU AI Act came into force, we did what most small business owners did — we Googled it, got confused, and put it on the to-do list.

When we finally sat down to actually comply, we ran into a wall. The enterprise platforms were priced at €30,000 a year and built for companies with dedicated legal teams. The free resources told us what we needed to do but didn't actually do it. The consultants quoted us more than our quarterly software budget.

We were a small team using ChatGPT and a handful of AI tools. We needed a documented AI register, a staff literacy record, and a usage policy. Not a six-month implementation project.

So we built the tool we wished existed. Something designed from the ground up for businesses like ours — where the person responsible for compliance is also responsible for marketing, operations, and probably making the coffee.

EU AI Compliance Institute is the result. Simple enough that you don't need a compliance officer to use it. Affordable enough that it makes sense for a business of any size. Complete enough that you can face a regulator with confidence.

🏛️
The EU AI Compliance Institute Team
Built by small business owners, for small business owners

Questions we get asked

Does this apply to my business if we just use ChatGPT?

Yes. Article 4 applies to any business that uses AI professionally — including off-the-shelf tools like ChatGPT, Microsoft Copilot, or any AI-powered software. You do not need to build AI to be in scope. Using it is enough.

We're a UK business with EU customers. Does this apply to us?

Yes. The EU AI Act has extraterritorial reach identical to GDPR. If your AI systems produce outputs affecting EU residents — including customers, employees, or users — you are in scope regardless of where your business is based.

What's the difference between Article 4 and high-risk AI?

Article 4 (AI literacy) applies to every business using AI professionally — it requires documenting staff training and AI usage. High-risk AI (Annex III) applies specifically to businesses using AI in areas like HR, credit scoring, or healthcare — with much stricter obligations enforceable from August 2026.

Is the documentation your platform generates legally sufficient?

Our documents are designed to meet Article 4 requirements based on current EU AI Office guidance. They constitute a defensible compliance position. For complex situations involving high-risk AI systems, we recommend also consulting a legal professional.

How long does it take to complete?

The onboarding assessment takes under 10 minutes for most businesses. Your complete compliance pack — all six documents plus the auditor evidence PDF — is generated immediately upon completion.

What happens when regulations change?

Your subscription includes regulatory update alerts. When the EU AI Office publishes new guidance that affects your compliance documents, we notify you and flag which documents need refreshing. Staying current is built into the service.

Your compliance clock is already running

Article 4 has been enforceable since February 2025. Every month without documentation is a month of exposure. Get compliant today — it takes less time than a coffee meeting.